The policy regulates the procurement of goods and services for the University of Ottawa, including specifying the responsibilities of its members throughout each stage of the procurement process. As such, it is in compliance with the Broader Public Sector Accountability Act (Bill 122, 2010), the Broader Public Sector (BPS) Directives, and principles approved by the University. The terms, guidelines and restrictions contained in the policy serve to ensure the efficient, economical, legal and ethical procurement of goods and services. Policy 36 establishes a supply chain management framework in concert with Procedure 4-3.
The policy governs the purchase of office furniture.
The policy describes the responsibilities of faculties, schools and services regarding the regular ongoing update of an inventory listing of all furniture and equipment on University premises.
The policy sets out the guidelines for the efficient and economical use of University furniture and equipment.
The policy on purchasing cards (Pcard) sets out the terms, conditions and guidelines that govern the use of Pcards for the low-value payment of goods and services that can be applied to decentralized purchases, which are needed for the efficient operations of the University. The mechanisms for implementing these terms, conditions and guidelines appear in the Purchasing Card Manual, which is an integral part of this policy.
The University of Ottawa is committed to conducting its business affairs in a socially responsible and ethical manner consistent with its educational, research and service mission, as well as its own employment policies. The Policy on Ethical Purchasing defines the principles and responsibilities pertaining to the conduct of business affairs at the University.
Procurement Code of Ethics
The University of Ottawa’s Procurement Code of Ethics is integral to the University Supply of Goods and Services Policy and the University’s practices are guided by this Code of Ethics.
Business Relation Protocol
This document describes the overall conditions of a contractual relationships between the University of Ottawa and any of its suppliers. This document is considered an integral part of any Universities commercial contract.
Standard Purchase Order Terms and Conditions
Please click here to access the standard purchase order terms and conditions